Cashup is a term used in the Portal to describe the procedure of counting the till after a shift has been completed. The Portal provides methods to enter the balances of tills and to report on those balances in the Cashup section of the Point of Sale Menu. In this tutorial we will discuss the screens in the Cashup section of the Point of Sale Menu.

 

The Point of Sale Menu can be opened by selecting Menus and Point of Sale from the Navigation Menu. The Cashup link will open the Cashup section. In this tutorial we will investigate the screens accessed by the three links in the Cashup section of the Point of Sale Menu: Cashup, Manager Reports and Cashier Reports.

 

 

Select the Cashup link from the Cashup section of the Point of Sale Menu to open the Cashup Login screen. The employee performing the count of their till is required to login using their POS terminal login and password. Enter the Site number for the user, followed by the User name and Password for the clerk. Press the OK button to continue to the Cashup Selection Report.

 

 

The Cashup Selection Report lists the currently outstanding tills for the employee at the selected Site. The report lists the Date, Employee Name, Shift Number and User Login for each outstanding cash count. Click on a Date to open the Cashup Entry screen for the selected day.

 

 

The Cashup Entry screen is where the cash counts are entered for the employee's tills. Ensure the correct Site has been selected. The Employee, Employee ID, Cashup Date and Shift fields display information regarding the cash count. Enter total amounts for Bankings and In Safe to reflect where the money has been stored. If desired, an Operator Report allows you to enter miscellaneous information regarding the count. For each listed tender type, enter the amount counted and a Reason for any discrepancies. Press the Cashup button to process the cash count. The Reset button can be used to reset the details of the count.

 

 

There is a small calculator at the bottom of the Cashup Entry screen to help with the count.

 

 

After the Cashup button is pressed, the count is processed. A report is displayed showing the Unders and Overs for each tender type.

 

 

The Manager Reports link in the Cashup section of the Point of Sale Menu opens the Sites Manager Report. This feature allows the manager of a Site to enter details of the day's trade. The first screen lists all reports currently in the system. Select the Site and specify a date range for manager reports to be viewed. The Sites Manager Report lists the details of each report including the Date, whether the report has been Finalised, and the Report details themselves.

 

 

A link is provided in the Sites Manager Report to allow you to Create new Report. Clicking this link will open the Manager Report Maintenance screen, allowing the manager to enter the report for a day's trade. The Sites Manager Report screen also allows you to edit the details of any non-finalised report in the Manager Report Maintenance screen by clicking on the Date link for a report. In the Manager Report Maintenance screen ensure that the correct Site is selected and select the Date for the report. Enter the details of the report in the Manager Report section.

 

 

If you wish to delete what you have written and start again, press the Clear button. Use the Update button to save the report and the Finalise button when you want to commit the report meaning that no further changes are possible in the report.

 

The Cashier Reports link in the Cashup section of the Point of Sale Menu opens a simple report which details the entries made to the Operator Report section of the Cashup Entry screen. Select the Site and date range to report on. The Cashier Report outlines the Date, Cashier, Shift and Report Details for each entry made.

 

 

In this tutorial we have investigated the functions of the Cashup section of the Point of Sale Menu. These features allow you to enter details of cash counts at the end of a shift into the Portal, and to make cashier and manager reports on a day's trade. Recording these details in the Portal can aid in communication between management staff and track details of trade for future reference.